About Us

Background

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A village hall has existed in High Easter since 1966, the date of the Governing Document of the Charity. The current Village Hall was built and opened in 1983.  

The High Easter Village Hall is a Charity registered with The Charities Commission. Registration Number 301341. It operates within the constitution set out in its governing document which was first registered on 20th November 1966. 

The officers and committee members are elected at an annual meeting of the HEVH.  These elected members serve for 12 months and are invited to become Trustees for this period. 

The ultimate responsibility for the management and running of HEVH on behalf of the village lies with the registered Trustees. 

 
The Current Committee

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Gordon Robinson - Chair and Trustee
Janice Green - Secretary and Trustee
Keith Walters - Treasurer and Trustee
Simon Sutton - Vice Chair and Trustee
Simon Dixon - Trustee

Chris Dyer - Trustee
Caroline Savage - Trustee
Carl Wright - Trustee
Michael Taylor - Trustee
Rev. Tim Goodbody - Trustee
Liz Maynard - Committee Member
Vickie Coleing - Committee Member
 

Policy 

 

Following the closure of the pub in the centre of the village more than twenty years ago the importance of HEVH as the focal point of the village has increased significantly. Excluding the parish church,9 the hall is the one place that villagers can meet and socialise. 

The policy of HEVH is therefore: 

• To encourage all village groups both formal and informal to use HEVH. 

• To arrange functions and events throughout the year for the whole village community to participate in, if they choose to do so. These events will be organised for the social benefits of the community with a policy to break even financially. 

• To arrange fund raising events that will ensure a healthy revenue stream for HEVH. 

• To maintain the standard of HEVH and seek to make year on year improvements that ensures the village has an increasingly high-quality facility for the benefit of the inhabitants. 

 

Finance and Funding 

 

Over the last few years as a result of good financial management and an organised approach to grant funding there has been a wide range of capital projects that have been completed and that have enhanced HEVH considerably. 

• Income and Expenditure is reviewed on a monthly basis at the formal committee meetings 

• A reserve of £5000 is maintained against any unforeseen contingency.   This is reviewed annually by the Treasurer and Trustees 

• The committee have sought to prioritise the key capital projects for HEVH so that a plan for the funding can be agreed on annual basis. Where projects are deemed of major long-term importance, funds may be set aside on an annual basis to provide a reserve, so that the size of the financial commitment does not prevent them being attained. This has the additional benefit of providing “partner funding,” an increasing requirement of grant giving trusts and organisations 

• When it is appropriate, any proposals for significant future Capital Expenditure will be presented to the AGM for approval. 

• HEVH is not registered for VAT but is liable for corporation tax10and an annual return would be made to HM Revenue and Customs, if the tax threshold is reached. 

 

 

Governance 

 

The Charity Commission 

• HEVH, as detailed above has charitable status and an annual return is made to the Charities Commission.  A Trustee, is appointed for communication with the Charities Commission, and who is responsible for the annual return. 

• We have an induction procedure for new trustees that outline their role and responsibilities as trustees of a registered charity.  

 

Licensing 

• HEVH has a liquor licence and music licence from the local authority

 

Safeguarding Children and Vulnerable Persons 

• All HEVH trustees and volunteers have a duty to safeguard vulnerable users of the hall. Vulnerable users may include children, young people, adults with learning difficulties or physical disability, frail or elderly people. 

• This need extends to ensuring their full protection from any kind of abuse 

• HEVH has a Safeguarding Policy for Child Protection.12 

 

Equal Opportunity Policy

• HEVH does not restrict access or membership or in any way less favourable treatment, on the grounds of race, nationality, creed, colour, gender, gender reassignment, sexual orientation, age, disability, occupation, religion or political persuasion.  

• This policy applies equally to any Employment by HEVH, except in the case of the bar, where the age restrictions of the licence must be complied with.   This policy applies also to eligibility for election as a Trustee except in the case of age where they must be over 21. 

 

Health and Safety 

• HEVH aims to, protect all users of the hall. To provide healthy and safe working conditions and equipment and to maintain these in a safe condition. 

• Risk Assessment. Any new undertaking, not previously assessed, will, if applicable, undergo a Risk Assessment before it is undertaken 

• A nominated Trustee is responsible for Health and Safety matters. 

 

Insurance  

• HEVH is covered by a comprehensive insurance policy for: Accidental Damage cover on Buildings and Contents, Loss of Revenue, Loss of Cash, Public Liability13. Property Owners Liability, Employers Liability, Loss of Licence, Trustees Liability and Legal Expenses.  

 

Hire of the Hall 

• HEVH is available for hire and the conditions and responsibilities of the hirer are clearly laid out in a document provided on each hiring. Public Liability Insurance applies to hirers of the hall who are individuals or not for profit organisations